Learn how to create, modify, or edit your signature in Outlook. 




Signatures in Outlook

To create or manage your signatures in Outlook you can follow the steps below. Please keep in mind that signatures you create in Outlook are stored on your computer.

  1. On the Home tab, click New E-mail... (Windows) or New Message... (Mac)

  2. On the Message tab/window, click Signature 

  3. Choose Signatures... (Windows) or Manage Signatures... (Mac)

  4. The resulting dialog will let you create signatures, edit or delete existing signatures and specify a default signature. If you do not choose a default signature, you still can add a signature manually when sending a message. 

Outlook allows you to create as many signatures as you like. 

Add or change a signature for an individual message 

  1. When composing a message, go to the Message tab/window and click Signature. 

  2. If you configured more than one signature in Outlook, you can choose which one to use from the resulting drop-down list. 



Create or edit a signature in Outlook on the web

Outlook Web App (OWA) only supports having a single signature. To create or edit your signature: 

  1. Log into email.yhc.edu 

  2. Click the gear icon and choose View all Outlook Settings. 

  3. Click Compose and reply on the Mail tab. 

  4. The resulting dialog will let you create your signature and specify whether it should be included automatically. 

  5. When finished, click Save.

Add your signature to a message in Outlook web application

If you did not configure Outlook web application to automatically add your signature, you can add it manually:

  1. When composing a message, click the three dots icon in the toolbar. 

  2. Choose Insert signature. 


Formatting of the Signature section

For simplicity there is a signature formatting that all faculty and staff should use for consistency. You can copy the below and edit to met your specific details.:



Your Name

Job Title

Department Name

1 College Street | Young Harris, Georgia 30582

Phone Number: (706) 379-5212 | emailaddress@yhc.edu






A Copy of the Academic and the Athletic Spirit logos can be found below for you to use.